Instructions on How to Complete the Individual Research Ethics Application
- Background to Research Ethics
- Sample Materials
- What to Watch Out For
- Elements of Informed Consent
- Submitting an Application
For undergraduates new to research ethics there are several online tutorials to recommend. The McMaster Research Ethics Tutorial will put the national research ethics policy (The Tri-Council Policy Statment) into perspective. It will also outline the overall research ethics process and has some good case studies.
A more challenging online tutorial is the one developed by the government organization that acts as "stewards for the evolution of the Tri-Council Policy Statement". This is the Panel on Research Ethics Introductory Tutorial for the Tri-Council Policy Statement
It is highly recommended that you consult and use the sample materials and templates on the McMaster Research Ethics Board website, found < here >. You can download a blank sample of the Psychology Department Letterhead < Here >
- The application must describe your research protocol from the perspective of the research participant. In order to treat the volunteer with consideration and dignity you must comply with the following aspects of the research participant’s experience:
- The research entails minimal risk of any physical, psychological or social harms.
- The person is informed, is not implicitly or explicitly coerced, and is competent to freely give their consent to participate.
- The information you have acquired is anonymous and if not anonymous the data are collected and stored with strict privacy and confidentiality.
- They may terminate their participation at any time without consequence. They have the option of not answering questions.
- They are debriefed afterwards about the research questions and rationale.
- They are offered summary findings of the results or offered other educational benefits for participating.
The application form will ask you to complete the following carefully thought out sections:
1. Purpose of the research.
2. Recruitment of research volunteers. Append Recruitment Request
3. Obtaining volunteer’s consent to participate. Append the Consent form
4. Unplanned termination of research participation.
5. Research tools & procedures as the volunteer will experience them
6. Debriefing. Append the Debriefing Statement
7. Description of risks to the volunteer & how such risks are minimized.
8. Guarantees for privacy & data confidentiality.
9. Guarantees of researcher’s compliance to standards of Ethical Guidelines.
10. If relevant, approval of agencies other than McMaster University.
Consent Form Instructions: Include the following essential information and offer a copy to the volunteer.
- General purpose of the study.
- Must be on Psychology Department letterhead - < Here > is a blank sample in Word
- Description of the procedure(s) from the volunteer’s point of view.
- Description of possible physical, psychological or social risks including discomforts, embarrassments, or annoyances; if none, say so.
- Any remuneration for his/her time.
- Description of the benefits of the study; if none, say so.
- A statement that the volunteer may refuse to answer questions or not complete some part of the procedure or withdraw from the study.
- A statement about provisions for privacy and confidentiality (anonymity or double-blind identification code plus information about access to the stored data).
- A statement that the research has been reviewed by the Psychology Student Research Ethics Committee (PSREC). If there are any questions to contact Prof. Judith Shedden, Chair of PSREC (firstname.lastname@example.org or 905-525-9140 ext. 24367) or Mr. Michael Wilson, Research Services (email@example.com or 905-525-9140 ext. 23142.
- Identities of researchers, sponsoring agencies, and contact information.
- To see examples of consent forms - go to the PSREC webpage
The McMaster Research Ethics Board also has an instructive checklist on the key elements of informed consent, found < Here >
Students who have a thesis or individual research project (or small group project), must use the individual ethics application found < Here >
Applications can be sent electronically to Michael J. Wilson (firstname.lastname@example.org). Just the signed page has to be delivered by campus mail, Canada Post to GH-305, but it is also accepted as a scanned image or PDF. Once received by the Research Ethics Officer, your application will be screened for completeness and you will receive an email acknowledging receipt. The application is sent to the PSREC for review. You will be contacted by the Chair of the committee by email within 2 weeks. You may have to answer some comments the committee had during the review process. The method of appeal of non-approval of an application is through the faculty/graduate research ethics board - though this is very rare. The committee will not approve research retroactively.
Please Contact Research Ethics Officer Michael J. Wilson with any questions: 905-525-9140 ext. 23142, or the Chair of the Psychology Student Research Ethics Committee, Dr. Hongin Sun, 905-525-9140 ext. 24367.